ASYCUDA - Automated SYstem for CUstoms DAta

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Description: ASYCUDA is a computerised customs management system which covers most foreign trade procedures. The system handles manifests and customs declarations, accounting procedures, transit and suspense procedures.

ASYCUDA generates trade data that can be used for statistical economic analysis.

The ASYCUDA software is developed in Geneva by UNCTAD. It operates on micro in a client server environment under UNIX and DOS operating systems and RDBMS Software.

ASYCUDA takes into account the international codes and standards developed by ISO (International Organisation for Standardisation), WCO (World Customs Organization) and the United Nations.

ASYCUDA can be configured to suit the national characteristics of individual Customs regimes, National Tariff, legislation,...

ASYCUDA provides for Electronic Data Interchange (EDI) between traders and Customs using EDIFACT (Electronic Data Interchange for Administration, Commerce and Transport) rules.

About ICT

Under the new organizational structure Customs ICT is now responsible for the maintenance and expansion of the Customs Information Technology Infrastructure. Previously known as the KASPNG Section, ICT based on the 8th Floor of the Revenue Haus in Port Moresby.

KASPNG was responsible for the development and implementation of the ASYCUDA System. Asycuda is the electronic reporting and data processing system for all import, export and excise entries lodged with Customs.

The Customs operation of the Internal Revenue Commission of PNG has been using computerised system for import/export clearance since 1993. This system is the version 2.7 of the Automated System for Customs Data (ASYCUDA) developed by the United Nation Conference on Trade and Development. In 2004 the Asycuda version was upgraded to Asycuda++ version 118D and is now used in over 14 ports in Papua New Guinea.

There have been a number of benefits realised over the past years with the use of the Asycuda++ system that included simplified documentation, adoption of international standards, codes, harmonised tariff system, valuation exposure of Customs Staff and traders to computer environment and management of trade statistics.

Traders can now submit their import/export declarations electronically to Customs. There are about 101 Customs Brokers online throughout PNG.

Shipping agents can also submit their cargo declarations (Manifest) electronically to Customs. The Pilot Project started in Port Moresby in 2009, and be rolled out to other Ports in 2010. Lae Port is expected to be on Manifest Mandatory Mode in mid April 2011. There are 11 shipping companies online in Port Moresby.

Since the separation of Customs from the Internal Revenue Commission, ICT is now responsible for implementing and maintaining the computer systems in the organization and working forward to bring the modern information technology to the Papua New Guinea Customs Service for the benefit of our stake holders and the country.

The ICT is responsibility and functions also extend to the following:

  • Maintenance and Upgrade of Customs Network and Equipment
  • Maintain Customs Website
  • Update of Asycuda Database / References and Control Tables
  • Maintenance and Upgrade of the Asycuda and CMIS Computer Systems
  • Provide Help Desk Support to PNG Customs and External Asycuda DTI Users( Brokers and Shipping)
  • Provide Statistics to Customs Management, Government Departments (NSO/DTI, BPNG, Treasury etc), Other interested parties/organisations
  • Conduct Training for All Asycuda Users
Importer / Exporter Register

In order to identify the importer for each declaration Customs has adopted an identifier (Importer/Exporter code) that must be used in all communications with Customs. To fully integrate with the Taxation Division of IRC, the identifier chosen by Customs is the Tax code or (TC) number.

If you are an commercial importer or exporter or if you are a Licensed Agent and your client does not have an Importer/Exporter code, you should;

  1. Register with the IRC as a taxpayer. This can be done through the IRC Tax Division's records section. They will issue you a Company Tax code; and
  2. Complete forms G26 (a) & (b) and lodge them with the KASPNG office to register with the ASYCUDA system. All following documents must be attached with the Form G26.
    • Letter from the Records Section confirming the Tax Code: and
    • Copy of IPA company registration certificate
  3. If this is just a one-off, non-commercial consignment the customs agent should contact the relevant port manager to obtain temporary number to process the entry.
Customs Agents Registration

The declarant is the person declaring the goods to Customs. The declarant must be a licensed customs agent, who makes the declaration on behalf of the owner of the goods. In doing so the owner of the goods is taken to have authorised the agent accordingly and is responsible for any errors, omissions or misleading statements contained in the declaration;

Where a customs agent has been employed by a client for the fist time the Form G26 must be completed and faxed/posted to PNG Customs ICT section for registration. The original must be retained by the agent and produced to Customs on request.

The agent must ensure that the name, address and code (Declarant/Tax Code) of the client corresponds with the particulars previously registered with Customs. The following documents must be attached:

  • Signed G26(a)
  • License copy from PNG Customs
Direct Trader Input (DTI)

The Brokers Module (MODBRK) is the module used by Agents to send entries using DTI. Agents who which to send entries electronically by first do the following:

  1. Have operating, or install, computer equipment that meets the minimum standards required to operate Asycuda++, which are outlined in the DTI document attached to this page;
  2. Contact PNG Customs ICT for an appointment for an officer to attend your premises to install MODBRK on your computer system;
  3. Following installation and initial training, Agents will be connected to the Test server and will be required to send entries to the 'test' server before being granted access to the 'live production' server. These entries will be checked by KASPNG and comment will be sent back to the agent so that compliance with all relevant requirements is achieved.
  4. Once satisfied that the Agent is consistently achieving compliance with the requirements, PNG Customs ICT will grant access to the 'live production' server upon that agent signing a DTI MOA with Customs.

Specific DTI requirements

Customs Procedural Codes (CPC)

ASYCUDA Guides & Documents Guides